Conference Production

Large-Scale Conference Video Production at GDC 2025

Introduction

Large conferences place extraordinary demands on video production. Dozens of concurrent sessions, international audiences, and post-event content expectations require systems that scale reliably without disrupting the live event experience.

At GDC 2025, Blaze supported one of the industry’s largest global conferences by delivering end-to-end video production across keynotes, breakout rooms, silent theaters, and post-event content delivery serving both live attendees and a worldwide audience.

The Challenge

GDC 2025 required video production at a scale where small failures could quickly become large problems. With dozens of concurrent sessions, live global audiences, and extensive post-event delivery requirements, the margin for error was minimal.

Key challenges included:

Delivering a high-end live keynote stream that supported real-time translation and immediate on-demand access
Capturing 27 breakout rooms simultaneously, each with different presenters, formats, and technical conditions
Operating two silent theaters in high-traffic show-floor environments
Managing hundreds of sessions while maintaining consistent quality and metadata
Producing content for a global audience, requiring delivery in four languages

The production needed to scale reliably, recover quickly from issues, and avoid introducing risk to presenters, attendees, or the show schedule.

GDC 2025 at a Glance

The Solution

Blaze designed and executed a conference-wide production system that combined experienced on-site crews with cloud-based workflows built for scale and redundancy.

For the keynote, Blaze delivered a broadcast-quality live stream using a hybrid approach that paired on-site production with cutting-edge cloud infrastructure.

This enabled:

For breakout sessions, Blaze deployed standardized, redundant recording systems across all 27 rooms, staffed by experienced conference production crews. These workflows were supported by AI-assisted tools to streamline:

Blaze also operated two silent theaters, enabling simultaneous programming without audio interference, and managed the editing and delivery of more than 550 presentation videos across four languages.

All systems were designed to work together as a single production environment reducing risk while maintaining consistency at scale.

Why It Worked

The production succeeded because Blaze approached GDC 2025 as a coordinated system rather than a collection of individual rooms.

This approach worked because it:

Scaled reliably across dozens of concurrent sessions
Maintained consistent quality across keynotes, breakouts, and silent theaters
Combined experienced crews with proven, redundant workflows
Leveraged cloud-based and AI-assisted tools to manage complexity
Enabled fast, reliable post-event delivery for a global audience

The result was a complex production that felt seamless to attendees, presenters, and event organizers.